{"id":1233,"date":"2020-10-22T12:26:36","date_gmt":"2020-10-22T11:26:36","guid":{"rendered":"https:\/\/wp-uk.mindquest.io\/?p=1233"},"modified":"2024-03-26T13:58:26","modified_gmt":"2024-03-26T13:58:26","slug":"it-pros-the-best-free-software-tools-to-organise-your-activity","status":"publish","type":"post","link":"https:\/\/wp-uk.mindquest.io\/?p=1233","title":{"rendered":"IT Pros: The Best Free Software Tools to Organise Your Activity"},"content":{"rendered":"

What are the best free software tools to organise you activity as an IT Pro? We all have our own method to organise our daily and weekly tasks, but that doesn\u00b4t mean we shouldn\u00b4t be keep trying new things to see what we can improve. Better time management will allow you to increase your productivity, develop stronger relationships with your team and clients and even have some extra time to work on your career development strategy.<\/p>\n

To make that easier, we have put together a list of free software tools in the hopes you discover at least one you are not yet using. If that\u2019s not the case, you can take this list as validation of how good a job you are already doing. Wink. Wink. <\/p>\n

Some of these tools are completely free, while others also offer several subscription tiers.\u00a0Whether you are an independent contractor or part of a company\u2019s IT department, they will help you build better and more robust projects, more effectively and in less time.<\/p>\n

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Also read our article: IT Pros: How to Work On Remote in the Post-Pandemic World<\/strong><\/a><\/p>\n

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Best free software tools to organise you activity <\/h2>\n
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Google
\nWorkspace<\/strong><\/h2>\n

\"Best<\/p>\n

<\/div>\n

Does this one
\nreally need an introduction? Well, maybe. Especially since Google recently went
\nand rebranded G in a move that surely confused many of us out there. Now known
\nas Google Workspace, the productivity suite is a whole world in and of itself. From
\nstorage, to document collaboration, you will find in it everything you need to
\ncarry out all your basic everyday tasks. <\/p>\n

Even more
\nso since the rebrand, Gmail serves as the platform\u2019s backbone, making it easy
\nto create an efficient workflow between your email, calendar and files.
\nWorkspace also comes in handy when you need to share and work on documents with
\nclients or people external to your organisation. Google Sheets is great for
\neasily storing and sharing data sets. <\/p>\n

Google Workspace<\/strong><\/a><\/p>\n

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Evernote<\/strong><\/h2>\n

\"Best<\/p>\n

<\/div>\n

Evernote is pretty much the only notebook you will ever need, and it\u2019s free unless you want to use it in more than two devices at once. <\/p>\n

It\u2019s very intuitive and quick to use, and it allows you to share individual\u00a0notebooks and notes\u00a0with other people, anytime, anywhere.\u00a0In addition, Evernote can integrate perfectly with other tools like Google Workspace and Slack, making it an ideal solution for collaboration.<\/p>\n

You can include almost anything you want in your notes, from images and videos to PDF documents. Furthermore, the\u00a0Evernote web clipper tool\u00a0makes it possible to capture screenshots and ideas directly from the web.\u00a0This information is saved in a note which includes a link to the original page.\u00a0All your searches are saved in one place for easy access. You can also scan physical documents directly on the app. <\/p>\n

\nTo transfer your emails to Evernote, you only need to forward them to your
\nunique Evernote email address.<\/p>\n

Evernote<\/strong><\/a><\/p>\n

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Trello<\/strong><\/h2>\n

\"Best<\/p>\n

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This
\neasy-to-use project management tool will inevitably improve your daily life.\u00a0Juggling
\nbetween a thousand tasks is not, well — an easy task.\u00a0No one enjoys forgetting
\na deadline or wasting their time.<\/p>\n

Trello allows you to create and manage to-do lists and set up reminders, so you don’t miss anything.\u00a0What makes it particularly compelling is how simple and intuitive it is to use, letting you organise your activity without adding more work to your already packed workflow. <\/p>\n

It\u2019s advisable to use Trello in combination with another very practical and free tool: Toggl<\/strong><\/a>.\u00a0This time-tracking tool allows you to have a precise idea of \u200b\u200bthe time you spend on each task on a daily basis.\u00a0The goal is not to waste too much time on tasks that require a disproportionate time investment and to manage your time better to improve your productivity.<\/p>\n

Trello<\/strong><\/a><\/p>\n

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Asana<\/strong><\/h2>\n

\"Best<\/p>\n

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Asana is a free tool that was originally created at Facebook to organise internal workflows.\u00a0Compared to Trello, this project management tool loses the simplicity but offers endless customisation and deeper integration with existing workflows. It is particularly useful for collaborative projects.<\/p>\n

You can assign and delegate tasks\u00a0to collaborators and\u00a0set the deadlines\u00a0to meet.\u00a0The whole team can easily see all pending and completed tasks in a single place.\u00a0Everyone is then able to plan their time to their taste to meet the specified deadlines.<\/p>\n

Asana<\/strong><\/a><\/p>\n

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Calendly<\/strong><\/h2>\n

\"Best<\/p>\n

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Calendly works
\nwith your Outlook, Google, iCloud and Office 365 calendars, allowing you to
\nconsolidate all your schedules into a single one for optimal management of your
\ntime. It also allows you to precisely define \u201cbreak\u201d periods between several
\nmeetings or projects, to create secret events, and to avoid certain meetings or
\nlast-minute appointments.\u00a0<\/p>\n

But perhaps
\nthe best thing about Calendly is its automated scheduling feature, which saves
\nyou the time-consuming hassle of having to send back-and-forth emails to agree
\nto a time that works for both parties. <\/p>\n

The tool is
\nperfect if you need to collaborate with people from other countries since it
\nautomatically detects the time zone of your contacts for even smarter time
\nmanagement.\u00a0<\/p>\n

Calendly<\/strong><\/a><\/p>\n

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Need advice on how to start or develop your freelance consulting business in tech or IT? Need to start a new permanent or freelance assignment? Join\u00a0Mindquest<\/strong><\/a>\u00a0and get support from our team of experts.<\/p>\n

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